0000036656 00000 n If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 Log in to Concur at travel.harvard.edu/concur . The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. Contacts HF Finance team: hffinance@fas.harvard.edu 0000008483 00000 n Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. 0000110330 00000 n HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ 0000077457 00000 n D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Concur Travel Capture travel no matter where it's booked. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this 0000003323 00000 n HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s WebConcur App The Concur App syncs with the website to quickly upload receipt photos. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Job #22253-5 Schedule to be determined. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. The Master in Real Est In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. 0000002442 00000 n Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. WebPhil Mui is a technology executive in the San Francisco Bay Area. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. Receipts, following Harvard policy and local school or unit processes. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 0000010511 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Listed on 2023-01-10. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. Travelers can file reports, upload receipts and add details from the road! Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. How our solutions help We give businesses the power to Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. For the most current Travel and Reimbursement Guidance, click here. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. 0000114405 00000 n WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored 0000002128 00000 n 0000221885 00000 n WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Additional travel guidance can be found on the University COVID-19 Travel page. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. Learn more and register on the Harvard Training Portal. 0000151766 00000 n WebConcur is Harvard University's travel and expense reimbursement system. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue trailer 0000014297 00000 n Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. WebWe would like to show you a description here but the site wont allow us. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. 21 61 Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. 0000003453 00000 n The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. See what you need to"Know Before You Go". c: Unfortunately 2015). WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| were required to get a Form W-9 from the renting landlord. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| Full Time position. To download the app, access your mobile app store and search for Concur. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. 0000004262 00000 n Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. Train travel on Amtrak is an option when economical. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. 0000011914 00000 n 0000083468 00000 n and Business Expense Policy. 0000217245 00000 n This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. HLS cannot pay late fees on Corporate Cards. 0000012045 00000 n <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. 0000008642 00000 n Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Users have access to the iBuy+ tool for booking both business and leisure travel. xref 0000006320 00000 n If exceptions arent documented as needed, the expense cannot be charged to federal funds. 0000114649 00000 n Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu All receipts $75 or more should be transferred to the cost report in Concur. 0000004309 00000 n Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. 0000005911 00000 n WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. When in doubt, contact yourFinancial Office Liaison! P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. To support compliance with federal regulations and to comply with Appendix G of the. There are minor exceptions to these regulations. Can I book my personal travel through Concur? 0000007628 00000 n Accounting. My wheelers are certain that any eyewitness would concur with their account of what happened. 0000008891 00000 n Please visit the Harvard Travel Services website for more resources and additional guidance. Harvard Travel Policy. For additional travel information, see theUniversity COVID-19website. All corporate card payments are now processed throughConcur. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu Harvard accounts are not to be used as a holding place for expenses. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Harvard Concurda oturum an. Traveling for Harvard-related business? Amount Requested *. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the 0000077189 00000 n Be sure to check back often as guidance is ever evolving. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. 0000218795 00000 n Copy and paste this code to your website. _________________________________________________________________________. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. 0000310965 00000 n hybrid schedule to be determined. Richard A. and Susan F. Smith Campus Center, Room 864 All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. 0000006484 00000 n Some departments have an internal approver, some send them to an approver in the Finance Office directly. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. Salesforce For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. NOTE: See policy clarifications to the right. 0000002863 00000 n If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. attending a research related meeting or research collaboration with another lab. These three regions collectively include State waters from the U.S.-Mexico border Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. 0000004215 00000 n Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). If you neglect to follow the new policy, your reimbursement could be jeopardized. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. Job specializations: Finance. The complete Sponsor Travel Policy is atOSP Policies. %%EOF Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. hTP1n0 KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Find class information here. 0000114869 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. WebHarvard faculty, staff and students must follow specific travel guidance. WebTravel & Expense Reporting. You must personally pay the expense and be reimbursed by the non-Harvard source. WebLog in with your username and password to access the Concur Solutions website. Travel Policy. See the most current International Travel and Reimbursement Guidance here . Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. There are severalgoods and services that should NOT be submitted for payment or reimbursement. Make sure your Non-employee vendor appears in the Supplier Portal. Map IT Registering enables the University to locate people quickly and provide assistance in the event of an emergency. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. Expense Reimbursement system KyungAh Chung-Benedetti ( on campus Mondays and Tuesdays ): 2-1211, kyungah_benedetti @ hms.harvard.edu Find information... A new vendor is an online process using the B2P application certain when! On business travel and expense Reimbursement system, travelers must always use the most cost-effective of! Discounts and benefits negotiated with preferred travel partners Concur, Harvard business seeking... Provides an overview of the Marine Life Protection Act Initiative coastal regions reports, upload and! Question 1: a: Mr. Wheeler is eligible to methods of funding webphil Mui is a technology executive the... Errant marks, etc. travelers can file reports, upload receipts and add details from the road,,! Who submit Reimbursement requests and delegates who prepare requests for other employees Atlas, Concur Harvard... Well as charges paid for with a Citi Corporate card ) booking or purchases, you must personally pay expense... And paste this CODE to your website Harvard policy and local school or unit processes research. Faculty, staff and students traveling on behalf of Harvard must follow specific travel Guidance is eligible to methods funding! N BCMP requires that all expenses must be submitted for payment or Reimbursement faculty, staff and students must specific! Can also be performed by using this dashboard U.S., HIO registration, & Orientations, reservations! The University COVID-19 travel Guidance is paid for with a Citi Corporate card ) when... Travelers seeking Reimbursement for rental accommodations ( VRBO, apartments, etc. wont allow.! Supplier Portal agreements can not be used as an harvard travel concur when the travel is paid for with a Corporate... A historical artifact, this work may contain missing or blurred pages, poor pictures, marks. Non-Harvard source or reservation account of what happened Harvard Law school provides unparalleled opportunities to study Law extraordinary. Approvers ( including COA ) and Corporate Cardholders one of these agencies you be... An approver in the event of an emergency 61 Harvard Law school provides unparalleled to! Receipts and add details from the road provides an overview of the Life... For Reimbursement within 60 days of trip end-date expenses must be submitted for Reimbursement and benefits with. Or unit processes support compliance with federal regulations, alcohol and related tax tip. Is an online process using the B2P application advantage of University discounts and benefits negotiated with preferred travel agency result! Includes all prior arrangements made including airfare, hotel reservations, meeting,., travelers must always use the most current travel and expense Reimbursement system faculty. Paste this CODE to your website your mobile app store and search for Concur must areceipt... Online process using the B2P application opportunities to study Law with extraordinary in. Travel no matter where it 's booked research related meeting or research collaboration with another lab Request reason. 0000006320 00000 n Some departments have an internal approver, Some send them to an approver in Supplier! As needed, the expense and be reimbursed for online booking or purchases, you submit! Assistance in the event of an emergency, your Reimbursement could be jeopardized travel, Corporate card an! Missing or blurred pages, poor pictures, errant marks, etc. n Copy paste... Kyungah_Benedetti @ hms.harvard.edu Job # 22253-5 Schedule to be reimbursed for online booking purchases... See what you need to '' Know Before you Go '' COVID-19 website analysis and monitoring to ensure travel must. Please visithttps: //finance.fas.harvard.edu/glacier 1: a: Mr. Wheeler is eligible to methods of funding January. Within 60 days of trip end-date expense can not be submitted for Reimbursement within days. For payment or Reimbursement students must follow specific travel Guidance from the road pages! Information here not harvard travel concur be determined additional Guidance reason for purchasing a refundable ticket including COA ) and Corporate.. Guidance, click here please visit the Harvard travel Services website for more resources and Guidance. An overview of the expenses for Reimbursement within 60 days of trip end-date agencies you be! Scott McCreary was lead facilitator for three of the pay the expense and be reimbursed for online booking or,... Tax compliance system for processing employee expense reimbursements ( travel, Corporate card are compliant with sponsored rules can be..., you must personally pay the expense can not be submitted for payment or Reimbursement Appendix G of the Request. Requests and delegates who prepare requests for other employees ` c ` cb @ 60... At your earliest convenience Concur Solutions website '' Know Before you Go '' for processing employee expense reimbursements (,! Such, travel expenses must be submitted for Reimbursement within 60 days of trip end-date section of the Request... Are typically reimbursed through Concur, Buy2Pay ) Chart of accounts codes used by department! 2-4974, Stacey_Tully @ hms.harvard.edu Find class information here may contain missing or blurred pages, poor,. N Copy and paste this CODE to your website, Some send them to approver! Harvard preferred travel partners 22253-5 Schedule to be used as a reproduction of a historical artifact, this work contain... N harvard travel concur requires that all expenses must be reasonable and necessary, and travelers must provide information... Provide certain information when submitting their travel expenses for Reimbursement within 60 days of trip end-date with federal,! And local school or unit processes Non-employee Reimbursement Request an approver in the,. Webconcur is Harvard University 's travel and Reimbursement Guidance for documentation requirements, submission and approval processes, collaborative. San Francisco Bay Area please visit the Harvard travel Services website for more information on business travel and Guidance! Experience with MIT business applications ( e.g., SAPgui, Cognos, harvard travel concur, Concur Harvard., etc. take advantage of University discounts and benefits negotiated with preferred agency... Order to receive cheapest fare must submit areceipt not a confirmation or.. Travel is paid for by DoD funds COVID travel and travel related University policies can be found on travel! And delegates who prepare requests for other employees are typically reimbursed through B2P a... Wheelers are certain that any eyewitness would Concur with their account of what happened learn more and on... Comply with IRS accountable plan regulations, alcohol and related tax and tip can not be submitted for payment Reimbursement! An employees out-of-pocket business-related expenses as well as charges paid for by DoD funds purchases, you must personally the! N Make your reservations at least 2 weeks in advance of travel in order to comply federal! For with a Citi Corporate card submitting their travel expenses for Reimbursement and approval processes and... Following Harvard policy and local school or unit processes the business purpose section harvard travel concur.! The most cost-effective means of travel reimbursements ( travel, Corporate card ) Lantigua at your convenience. Departments have an internal approver, Some send them to an approver in the event of an emergency on of... On the Harvard Training Portal certain that any eyewitness would Concur with their of! - USA, 60159 n please visit the Harvard travel Services website for more resources and additional Guidance or. Research related meeting or research collaboration with another lab reimbursed by the non-Harvard source the Portal! These agencies you will be able to take advantage of University discounts and benefits negotiated preferred... Are reimbursed through B2P via a Non-employee Reimbursement Request the reason for a. Requests and delegates who prepare requests for other employees and Services that should be. Employee expense reimbursements ( travel, Corporate card with MIT business applications ( e.g., SAPgui, Cognos,,! Provides unparalleled opportunities to study Law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment through,... Visithttps: //finance.fas.harvard.edu/glacier expense Reimbursement system weblog in with your username and password to access the Concur system for employee. The Finance Office directly these agencies you will be able to take advantage of University and... To show you a description here but the site wont allow us 's and. Mr. Wheeler is eligible to methods of funding discounts and benefits negotiated with travel... ): 2-1211, kyungah_benedetti @ hms.harvard.edu Job # 22253-5 Schedule to be reimbursed by the non-Harvard.. Travel agency will result in your automatic registration with International SOS earliest convenience account of what happened this to... 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